How We Can Optimize Your Microsoft 365 Storage and Save Costs

If you are using Microsoft 365 for your digital collaboration, you may be facing some challenges with managing your SharePoint storage and its associated costs. As your organization grows and generates more content, you may find yourself running out of space or paying more for overage fees. You may also have a lot of redundant, obsolete, or trivial (ROT) data that is cluttering your SharePoint sites and making it harder to find what you need. How can you optimize your SharePoint storage and save costs while ensuring compliance and governance?

In this blog post, we will share with you how you can leverage our storage optimization services to help you discover, analyze, and optimize your Microsoft 365 storage. We’ll then tie our services to why it’s foundational to a data management strategy that aligns with your business goals and needs, and the technology we use to underpin our services.

Our Approach to Control Storage Costs

For over 35 years, Datalink Networks has provided tailored IT solutions to businesses. As a national MSP and tech reseller, we offer strategic IT plans, fast responses, competitive pricing, and expert service. We have the expertise and experience to help you regain control of your data – from assessments to remediation and managed services.

Here’s how:

• Microsoft 365 Storage Assessment:

  We will conduct a one-time assessment of your SharePoint storage using AvePoint Opus, and provide you with a detailed report on your ROT and inactive data, and the potential cost savings you can achieve by optimizing your storage.

• ROT & Inactive Data Reduction: 

  
  We will help you configure and execute storage optimization policies and provide you with a summary of the changes and the impact on your SharePoint storage.
  
  

• SharePoint Retention Consultation: 

  
  We will help you design and deploy retention policies for your SharePoint data and provide you with a summary of the compliance and governance outcomes.
  
  

• Storage Optimization Policies Service: 

  
  We will help you implement tailored retention policies to declutter your Microsoft 365 workspaces and establish a clean baseline, including monthly reports and consultations on your storage optimization progress and best practices.

We will work with you to understand your business goals and needs, and tailor our services to fit your specific requirements and budget. We will also provide you with ongoing support and guidance to ensure that you get the most out of AvePoint's Storage Optimization Kit.

With our storage optimization services, you can benefit from the following outcomes:

• Reduce your SharePoint storage costs by up to 50% by archiving or deleting ROT and inactive data to cheaper storage or the recycle bin.
• Improve your SharePoint performance and user experience by decluttering your sites and making it easier to find relevant and updated information.
• Enhance your compliance and governance by applying retention policies to your SharePoint data and ensuring that it is disposed of according to your legal and regulatory obligations.
• Align your information management strategy with your business goals and needs by using AvePoint's data insights and recommendations to make informed decisions about your SharePoint storage optimization.

Our advisory and implementation services are powered by AvePoint, the global leader in robust data management and data governance. Datalink Networks partners with AvePoint to provide SMB and enterprise customers with award-winning technology solutions to establish a robust, secure, and cost-effective data foundation.

How to Get Started

If you are interested in taming your Microsoft 365 storage costs and enabling robust information management, contact us today to schedule a free consultation. We will discuss your current storage situation, your challenges and goals, and how we can help you with our services.